WA Health Central Human Research Ethics Committee

All new research projects must be submitted through the Research Governance Service (RGS) information technology system. The RGS system can be accessed through the RGS website (external site).

Applicants for ethics approval

Applications should be finalised (proofread, edited, and corrected) before submission.

This particularly applies to participant information sheets and consent forms. Participant information sheets should be appropriate to the needs of the participants in each project and written in plain English. All projects requesting linked or un-linked statewide data must also complete and upload relevant data application forms after having received in-principle support from data custodians.

Please refer to the follow resources for more information:

• WA Health Central HREC submission guidelines (PDF 249KB)
• RGS - document templates (external site)
• Applying for data with Data Linkage Services WA
• Applying for data with PeopleWA
• Information technology (IT) security risks and mitigating controls for research (PDF 226KB).

Applications from medical practitioners seeking to become an authorised prescriber of an ‘unapproved’ therapeutic good should not be submitted via the RGS. 

The medical practitioner’s application for HREC approval to apply for authorised prescriber status with the Therapeutic Goods Administration (TGA) must be made in writing and provide sufficient evidence to justify the use of the ‘unapproved’ therapeutic good. More information on applying to be an authorised prescriber can be found on the TGA website, the CORE, or via your relevant HSP research office.

• WA Health Central HREC authorised prescriber application form (Word 255KB)

Case reports or case series are considered anecdotal and can proceed without ethical review.

Case reports: a report of a single individual with a unique disease or condition.

Case series: a retrospective, noncomparative investigation that evaluates a group of patients with a known medical condition, disease, exposure, or who have undergone a similar procedure.

If publication of the findings is a possibility, researchers must discuss the publication with the participant (or their parent(s)/guardian if under 18 years of age) and obtain their signed consent to publish.

Where consent cannot be obtained, guidance must be sought from the relevant HSP on a case-by-case basis. The matter may be referred to the WA Health Central HREC if deemed necessary. 

Research governance (RG) offices provide guidance to assist a WA Health site in meeting its obligation for the effective governance of research involving humans.

The role of a Research Governance Officer (RGO) is to provide a governance review, involving a site-specific assessment (SSA) or access request review, prior to authorisation of a research project.

This process includes consideration of:

• the suitability of the site and the investigators to conduct the research
• the assessment and management of site risk
• the identification of actual and in-kind resources required to conduct the research
• scientific and ethical approval of the research project.

All human research conducted within WA Health must undergo a governance review which is the mechanism for professional, legal and financial accountability and transparency and is consistent with the NHMRC's Australian Code for the Responsible Conduct of Research 2018 (the Code).

The governance review is a separate process to the ethical and scientific review.

For further information about the research governance review process or about your obligations to obtain site authorisation, visit the Research Governance Office webpage on RGS.