Performance
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Policy framework statement
The Performance Policy Framework specifies the system performance management requirements that all Health Service Providers (HSPs) must comply with in order to ensure effective and consistent minimum standards of performance across the WA health system.
Purpose
The purpose of this policy framework is to ensure:
- clear accountabilities, interventions and escalation processes including mechanisms for remediation when performance does not meet expected standards
- the roles, functions and powers legislated in the Health Services Act 2016 are understood
- the WA health system has a common set of performance objectives and targets for each HSP
- alignment of the Performance Management Policy (PMP) with the Service Agreements, Performance Agreements and the Operational Plan performance reporting is available to support effective performance management
- toolsets and business rules are in place to support consistent results in performance monitoring and evaluation
- a clear understanding of performance levels and performance improvement opportunities.
Applicability
This policy framework is binding on each HSP to which it applies or relates. Specifically, HSP Boards and HSP Chief Executives.
Principles
The key principles that underpin this policy framework are:
Accountability
Clearly defined roles and responsibilities to deliver health services at agreed standards and volumes.
Consistency
Consistency with National and State health service delivery objectives, priorities and outcomes.
Escalation processes
Well-defined escalation processes and recovery pathways for performance concerns.
Integration
A balanced approach that has clear linkages to clinical planning, budget, activity, and safety and quality priorities.
Recognition
Recognition and reward for performance that is sustained and outstanding.
Service improvements focus
A strong focus on mechanisms to enhance service delivery and health care outcomes.
Transparency
Clear and agreed performance targets and thresholds and well-defined intervention processes to address poor performance.
Legislative context
This policy framework is made pursuant to ss 26(2)(d) of the Health Services Act 2016.
The Health Services Act 2016 refers to policy frameworks in ss. 26-27 and s. 34(2)(c).
Other relevant sections in the Act that relate specifically to this policy framework include:
- s. 20(1)(m) which refers to the function of the DG to monitor the performance of HSPs and to take remedial action when performance does not meet the expected standard
- s. 34(2)(l) and (m), which refer to the requirements of the HSP to manage its performance against the performance measures and operational targets stated in the Service Agreements and to provide performance data to the DG
- ss. 94-102 refers to the appointment of advisers and administrators to the Board and the dismissal of the Board.
Mandatory requirements
Under this policy framework HSPs must comply with all mandatory requirements* including:
Policy framework custodian
Assistant Director General
Purchasing and System Performance Division
Enquiries relating to this Policy Framework may be directed to: PolicyFrameworkSupport@health.wa.gov.au
Review
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This policy framework will be reviewed as required to ensure relevance and recency. At a minimum this policy framework will be reviewed within two years after first issue and at least every three years thereafter.
| Version |
Effective from |
Amendment(s) |
| 30 |
12 July 2024 |
Amendment to MP 0111/19 Performance Management Policy. Related document: Addendum 2: Health Services Performance Report (HSPR) 2024-25 - Health Support Services - Performance Indicator Targets, Target Source, and Thresholds updated. Indicator E1-2 ‘Average days taken to fill a vacancy’ amended.
|
| 29 |
20 May 2024 |
Amendment to MP 0111/19 Performance Management Policy. Related documents: Inclusion of 2024-2025 Addendum 1 to 4 and removal of 2022-2023 Addendum 1 to 4 as no longer current.
|
| 28 |
13 December 2023 |
Amendment to MP 0111/19 Performance Management Policy. Related Document: Addendum 1 2023-24 updated as follows; inclusion of new indicators: P2-29, P2-30 and P2-31 and deletion of indicators: P2-9 and P2-22. |
| 27 |
22 November 2023 |
Amendment to MP 0111/19 Performance Management Policy. Related document: Addendum 2 2023-24 updated and includes: Indicators re-ordered by priority (P), enabler (E) and numerically; Inclusion of new indicators - E3-17, E3-18, E6-2 and E6-3; Targets, target source and thresholds updated - E1-2 and E6-1. |
| 26 |
1 July 2023 |
Amendment to MP 0111/19 Performance Management Policy. Inclusion of 2023-2024 Addendum 1 to 4 as related documents. Removal of 2021-22 Addendum 1 to 4 as no longer current. |
| 25 |
4 April 2023 |
Amendment to MP 0111/19 Performance Management Policy. Amendment to related document: Addendum 2: Health Services Performance Report (HSPR) 2022-23 - Health Support Services - Performance Indicator Targets, Target Source, and Thresholds. |
| 24 |
25 October 2022 |
Minor amendment to MP 0111/19 Performance Management Policy. Amendment to Supporting Information link: Health Service Performance Report Application. |
| 23 |
11 October 2022 |
Amendment to MP 0111/19 Performance Management Policy. Amendment to Related Document: Addendum 1 2022-23 - the P2-26 indicator (rate of hospital acquired complications) updated to reflect a change in target methodology. |
| 22 |
17 August 2022 |
Amendments to MP 0111/19 Performance Management Policy supporting information document: Performance Management Policy Information Compendium. |
| 21 |
10 June 2022 |
Amendments to MP 0111/19 Performance Management Policy supporting information document: System Performance Indicator Information Compendium. |
| 20 |
16 May 2022 |
Amendments to MP 0111/19 Performance Management Policy. The 2022-23 Addendum 1-4 included as related documents and the 2020-2021 Addendum 1-4 removed as they are no longer current.
|
| 19 |
14 May 2021
|
Major Amendment to MP 0111/19 v.5.0 Performance Management Policy 2019-20.
|
| 18 |
18 December 2020
|
Major Amendment to MP 0111/19 v.4.0 Performance Management Policy 2019-20.
|
| 17 |
15 April 2020
|
Major Amendment to MP 0111/19 v.3.0 Performance Management Policy 2019-20.
|
| 16 |
20 December 2019
|
Major Amendment to MP 0111/19 v.2.0 Performance Management Policy 2019-20.
|
| 15 |
14 October 2019
|
Major Amendment to MP 0111/19 v.1.0 Performance Management Policy 2019-20.
|
| 14 |
11 July 2019
|
Supporting Information removed as included within MP 0111/19 Performance Management Policy 2019-20.
|
| 13 |
10 July 2019
|
New MP 0111/19 Performance Management Policy 2019-20 published (supersedes MP 0089/18 Performance Management Policy 2018-19).
|
| 12 |
8 February 2019
|
Major Amendment to MP 0089/18 v.3.0 Performance Management Policy 2018-19.
|
| 11 |
26 September 2018
|
Major Amendment to MP 0089/18 v.2.0 Performance Management Policy 2018-19.
|
| 10 |
3 July 2018
|
MP 0055/17 Performance Management Policy 2017-18 rescinded.
|
| 9 |
27 June 2018
|
New MP 0089/18 Performance Management Policy 2018-19.
|
| 8 |
6 June 2018
|
Major Amendment to MP 0055/17 v.3.0 Performance Management Policy 2017-18.
|
| 7 |
15 March 2018
|
Major Amendment to MP 0055/17 v.2.0 Performance Management Policy 2017-18.
|
| 6 |
6 December 2017
|
Major Amendment to MP 0055/17 Performance Management Policy 2017-18.
|
| 5 |
1 July 2017
|
New MP 0055/17 Performance Management Policy 2017-18 superseded MP 0037/16 Performance Management Policy 2016-17.
|
| 4 |
13 February 2017
|
Major Amendment to MP 0037/16 Performance Management Policy 2016-17.
|
| 3 |
12 December 2016
|
Major Amendment to MP 0037/16 Performance Management Policy 2016-17.
|
| 2 |
8 November 2016
|
Major Amendment to MP 0037/16 Performance Management Policy 2016-17.
|
| 1 |
1 July 2016 |
Original version |
Approval
This policy framework has been approved and issued by the Director General of the Department of Health as the System Manager.
| Approval by | Dr David Russell-Weisz, Director General, Department of Health |
|---|
| Approval date | 01 July 2016 |
|---|
| Date published | 10 July 2019 |
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| File number | F-AA-40153 |
|---|
Compliance
This policy framework is binding on those to whom it applies or relates. Implementation at a local level will be subject to audit.
Glossary of terms
| Term |
Meaning |
| Applicability |
Under Section 26 of the Health Services Act 2016, policy frameworks may apply to:
- All Health Service Providers
- A type of public health service facility
- A type of public health service
- A type of staff member of a health service provider.
|
| Health Service Provider |
Means a Health Service Provider established by an order made under section 32(1)(b) of the Health Services Act 2016. |
| Performance indicator |
Provides an ‘indication’ of progress towards achieving the organisation’s objectives or outputs. |
| Performance management |
The management and governance system that regulates and addresses performance concerns. |
| Performance standards |
The establishment of relevant targets and thresholds to monitor performance. |
| Performance thresholds |
The clearly defined limits at which a performance indicator measurement will trigger an action, response or intervention. |
| Service Agreement |
The annual Agreement between the Director General of the Department of Health and the Health Service Providers. The agreement will include a Statement of Priorities directing policy, service targets, budgets and performance measures as performance indicators. |
| Targets |
For performance indicators are generally established and agreed as part of the Executive’s annual PA. Targets are based on current government priorities and commitments, historical performance and trends, agency capability and consumer demand. Targets maybe expressed as absolute numbers, ratios, and percentages; or as a range (such as 75% to 85%, rather than just a single figure of 80%). Targets should be challenging but achievable. |
| WA health system |
Pursuant to section 19(1) of the Health Services Act 2016, means the Department of Health, Health Service Providers and to the extent that Contracted Health Entities provide health services to the State, the Contracted Health Entities. |